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Workers' Compensation Insurance
Almost every state requires this policy for tech businesses that have employees.
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What is workers’ compensation insurance?

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Workers' compensation insurance

Workers’ comp covers medical costs for work injuries and illnesses. Almost every state requires employers to carry this policy.

Workers’ comp protects employees and employers

Workers’ compensation insurance is a safety net that helps you and your employees recover from work injuries and illness. That includes everything from a minor injury to a broken bone from a fall.

It lets your tech company take care of your injured workers by paying their medical bills, lost wages, and other related costs. And if the employee sues, it’ll cover those costs too.

Does your tech company need workers’ compensation insurance?

If you have employees, you’ll probably need workers’ comp insurance. The good news: this policy is very affordable – small tech companies pay an average of just $36 per month for coverage.

But there are plenty of reasons besides the law to invest in a workers’ comp insurance policy. Office injuries are more common than you might think. Here’s why every tech company should consider this coverage:

Workers’ comp is required by law

Most state laws require business owners to purchase workers’ comp as soon as they hire their first employee. Other states require coverage when a business employs a certain number of people.

In Florida, for example, you’ll need this policy when you hire four or more employees. Texas is the only state that doesn’t require this coverage.

Make sure you know the workers’ compensation laws in your state – and in your employees’ states. If you don’t comply with the law in every state where your employees live, you could face fines or even jail time.

Workers’ comp pays medical bills

Workers’ comp helps tech companies support their most valuable asset – your employees. This policy ensures that injured employees get full medical care and return to work better than ever.

Tech pros who use their hands, like in computer repair, face the highest risk. Anyone who uses tools knows how easy it is to slip up and hurt yourself.

Even an office has its hazards. Repetitive stress injuries and slip-and-fall accidents are a real possibility.

The work you and your staff do every day like typing, pointing and clicking, and even staring at your monitors can cause health issues. Conditions like carpal tunnel syndrome, tendinitis, or chronic headaches can develop over months or years in an office environment.

Workers’ comp gives every employee the opportunity to get proper medical care, even if they can’t pay for it on their own. That includes everything from medications to physical therapy.

Workers’ comp pays for employee lawsuits

Personal injury lawsuits can eat up your time and money. Even if you settle, it could still cost you up to $75,000. When your employees accept workers’ compensation benefits, they give up the right to sue your business – which helps you avoid these disputes.

If an employee does decide to sue, you’re still covered. Workers’ compensation insurance typically includes employer’s liability insurance. This coverage pays your legal costs if an employee claims your negligence caused their injury.

Many small tech companies don’t have the funds to weather an employee lawsuit. That means workers’ comp is a good investment even if your state doesn’t require coverage.

What does workers’ compensation insurance cover?

Injured man holding knee with images of an x-ray and medical bills

When an employee’s repetitive stress injury, occupational illness, or workplace accident requires medical attention, workers' comp covers costs including:

  • Ambulance rides, doctor visits, and hospital bills
  • Medications and physical therapy
  • Paying employees partial wages while they recover

Say, for example, that a project manager damages their eyes from spending years in front of screens at your company. They go to see an optometrist.

Your workers’ comp insurance covers the appointment and any necessary follow-up. If the project manager needs to take time off work to recover, your policy will also pay part of their wages.

Workers’ comp covers any on-the-job injuries, in your office or anywhere else – including at employees’ homes. It provides benefits for all full or part-time employees, but not typically for contractors or business partners.

Workers’ comp will cover any reasonable claim, regardless of who caused the accident or injury.

Learn more about workers’ compensation coverage.

Does workers’ compensation prevent employee lawsuits?

Workers’ compensation insurance helps employers avoid work injury lawsuits, since workers don’t have to take you to court to recover their medical costs and wages.

To prevent double-dipping and ensure a win-win for you and your employees, injured employees must agree not to sue your business when they accept workers’ comp benefits.

If your policy doesn’t pay out as much as injured employees want or think is fair, they can refuse their workers’ comp benefits and sue your business for personal injury instead. Luckily, workers’ comp policies usually include employer’s liability insurance to cover the cost of these lawsuits.

Businesses in North Dakota, Ohio, Washington, and Wyoming must purchase workers’ comp through a state fund – and these policies don’t include employer’s liability insurance. That leaves you vulnerable to employee lawsuits. To fill this gap in coverage, you can buy employer’s liability insurance from a private insurance company.

Workers’ comp is a no-fault system, meaning you don’t have to worry about who’s to blame when it comes to a work-related injury. Once a workers' compensation claim is approved, your worker will have their medical bills covered. And in exchange, they give up their right to sue you.

How much does a workers’ compensation policy cost?

Male IT worker making calculations.

Small business owners don’t pay a lot for workers’ compensation insurance. The average small tech company pays just $36 per month, or $436 per year, for workers’ comp. The exact cost will vary based on your policy and your business.

The cost depends on:

  • How many employees you have
  • How much insurance coverage you need
  • Where you do business
  • Your claims history
View Workers' Comp Insurance Costs

How can your tech company reduce the risk of workplace injury?

A safe workplace means less risk of workplace injury. Businesses that emphasize workplace safety are also less likely to make a claim on their policies. That helps keep the cost of workers’ compensation insurance low.

There are simple steps you can take to reduce hazards. Encourage your employees to stretch and take frequent breaks. And make sure to provide an ergonomic setup with good lighting. This can prevent repetitive stress injuries along with eye strain, headaches, and other common complaints.

Finally, don’t underestimate clutter control. Remove loose rugs, tape down wires, and keep your office ship-shape to avoid accidents that could land an employee in the ER.

Even a minor mishap can lead to major medical expenses. That’s why it’s so important to take precautions – and get insured.

Learn more about workers’ compensation insurance for tech businesses

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